Committees

Committees

Our committees are an opportunity for you to focus on a particular area that our organization is involved in. They exclusively deal with grouped issues and goals. Not everyone feels comfortable talking to people on the street or getting their hands dirty with yard work, so the committees are a great way to pick the part of the organization that is right up your alley.

Standing Committees:

Audit Committee (AC)

Meet together and audit the books prior to the Fall and Spring meetings of the membership so that the Audit Report might be presented to the membership. The Audit Committee shall concern itself with records of receipts and dispersements of funds, inventory of real and domestic properties, and proper maintenance of standard keeping procedures.

PURPOSE: so that the Audit Report might be presented to the membership.
Ask your AC to develop a report for the Board on all the reporting and office procedural and policy needs and to develop training programs for new people to handle daily input and reporting needs for the accounting system. Ask them to develop a Collections Policy for Board approval. Ask the Audit Committee to develop some “key indicators” ratios or percentages from historical and current data to help gage the wellbeing of the Association, such as:
% of Maintenance Fees 90 days past due
% of Maintenance Fees more than 90 days past due
% of resident lot owners
% of reserves funded
Ratio of water meters to total lots
% of vacant lots to total lots
Etc.
Number of liens filed
Ask them to maintain the POA office computer/printer software and hardware and develop a plan to upgrade the capabilities as needed.

 Maintenance Committee (MC)

The purpose of the MC, as outlined in the By-laws, is to see that all facilities, physical and real, are properly maintained so as to further enhance the beauty and value of the properties of the Association as pertains to Association facilities.

The Board requires the MC to develop and maintain a maintenance plan and report annually on all the maintenance needs for the POA and including a maintenance schedule with budget, and submit it to the Board. The MC should be about a review of all real assets and develop plans for proper maintenance of them in order to enhance their beauty and value. Reports to the Board.

            Community Center building

Paint siding, plumbing, roof, foundation inspection, inside maintenance, utilities

            Garage

                        Paint siding, roof, foundation inspection, inside maintenance, utilities

Mower

                        Regular maintenance schedule, replacement

            Common Area Lawn care

            Watering, fertilizing/herbicide, mowing of common area lawns

Playground and Picnic Park

Maintain park lawn, inspect/maintain play equipment, develop a replacement plan and budget as necessary

Swimming Pool

Regular maintenance schedule, cover maintenance, chemicals, repairs, bathroom repair cleaning/refurbish

Parking Areas

            Repair and maintenance of all parking areas

Fishing Dock

            Regular maintenance schedule, repairs, etc.

Boat Launch/Ramp

Regular maintenance schedule, repairs, trailer parking road maintenance, gate lock, etc.

Entrance Sign

            Repaint, repair of sign, etc.

Roads/Street lights

            Review condition of streets/lights etc. and report needs to the County.

            County Clean-up Day

Develop a big community clean-up event to help everyone take care of their clean-up needs during this one-day event.

The MC is one of three compulsory standing committees created by our Rio Brazos By-laws. The Rio Brazos POA By-laws Part II, Article 7, Section 2 created the MC.

1.      The standing committees were created by the By-laws, not Board of Directors,

2.      Both Board and standing committees get their authority from the By-laws

3.      Standing committees were created to work under Board authority

4.      The purpose and responsibility of each standing committee is identified in the By-laws

5.      With each responsibility comes the appropriate authority

6.      Remedies, pertaining to the committee responsibilities, are natural and inherently available and actionable to secure compliance to the subdivision restrictions as determined by the By-laws.

The Rio Brazos POA By-laws Part II, Article 7, Section 3 c make the MC responsible for the following:

1.      Maintain or manage the performance of maintenance

2.      See to the proper maintenance of all facilities, physical and real

3.      Maintenance is to be performed so as to enhance their beauty and value

If you are interested in working in one of these committees, or would like to contribute your time, materials, or money, just send us a quick note via the Contact Form.